Why get an office fit out?

Whether you’ve been in your current workspace for two years or 20 years, more often than not there are improvements and efficiencies to be made.

This guide sets out some of the main reasons for refreshing and upgrading your office environment.

What are the benefits?

1. Create an intelligent layout

When you look around your workspace, does it look like much thought was put into how it was configured? Or have equipment and furniture simply been placed where the nearest power points are? With an office fit out you’re afforded the freedom and flexibility to design the space to fit your needs.

2. Put safety first

The health, safety and wellbeing of your staff are of utmost importance and should never be compromised. When undergoing plans for a fit out, your current office space should be appraised and the new one designed around what’s safest for staff and visitors alike. Considerations should include laying slip-resistant floors, maximising natural light and safely installing fixtures and fittings.

3. Update your facilities

Even seemingly small measures can go a long way to enhancing your working environment. Upgrading fittings in communal facilities like kitchens and bathrooms helps to give the whole space a facelift, while making staff feel valued.

4. Invest in a morale boost

Let’s face it, we spend almost as much time at work as we do at home. Think about how demoralising it can be if the workspace is tired, grey and uninspiring. By investing in improvements you are making a statement that you care about the wellbeing and satisfaction of your staff, thus boosting collective morale.

5. Give productivity a push

It’s proven that happy staff are more productive than employees who feel overworked and undervalued. Making people feel stimulated and inspired at work – including through their working environment – is likely to increase output and therefore revenue.

6. Keep up with regulations

Legislation around working conditions is regularly updated and businesses have a duty to adhere to it, otherwise they can be liable for fines. This includes meeting energy efficiency guidelines, so it’s important to make sure your office fit out is as sustainable as possible.

For more benefits that could come with investing in a redesign of your workspace, see our page What to consider when planning an office fit out.

Should I move to a new office or improve my existing one?

Changing your office environment is no small undertaking and can understandably cause stress and disruption to the business. But when you consider the benefits it could bring to staff wellbeing, morale and productivity, as well as client perceptions, the investment is well worth it.

Many businesses go through the process of considering whether a refit of their current office space is the best option, or whether it would simply be easier or more cost-effective to relocate to another office.

Here are a few pointers to help you decide:

Relocating to a new office space

Redesign/fit out of current office space

Opportunity to upsize or downsize space as needed

Opportunities to refresh and optimise existing space through clever design and fit out

High initial costs, including migration fees and cost of dilapidations

Potentially lower costs, no migration fees

Upheaval of organising the move – viewing offices, deciding on location, budgeting etc – which can distract from day-to-day business

Can be disruptive but usually less downtime than a full move – if necessary staff can be moved to a temporary onsite office

Risk of losing staff if new location is unfeasible for them to commute to

Reconfiguring existing office can free up additional space that could be sub-let

Starting afresh can increase productivity, impress clients and attract new staff

A good redesign and fit out will make the existing space feel just as fresh, renew staff motivation and impress clients

Considering the potential investment and upheaval of coordinating a full office relocation, Dale is on hand to help you find alternative solutions wherever possible to minimise disruption and maximise the effectiveness of your business. This includes providing on-site accommodation for staff if necessary during the refit.

Before and after: Dale transformed the office space of Sheffield-based company Zoo Digital with this successful fit out project

How much would a fit out cost?

The cost very much depends on variables such as the size of the office, the number of employees occupying it, the location and the level of refurbishment that’s required.

For example, if the installation were to include the flooring, ceiling, lighting and two meeting rooms, a typical cost could be £20 per square foot. But if furniture, fittings and equipment (known in the trade as FF&E) were also required, then the cost would go up accordingly.

Further detail about costings can be found on our typical costs of an office fit out page.

What type of fit out would I need?

Category B fit out

This is the most common type of fit out, whereby everything you need is installed and you can choose the layout and décor to make the space your own.

Category A and B fit out

If your current workspace is really dilapidated, there may be a need to rebuild its shell before embarking on the category B fit out. This can be a sensible option if, for example, you wish to change the mechanical and electrical systems to improve efficiencies.

You can find out more about the types of fit out and what they involve on this FAQs page.

How long will the fit out take?

This is one of the most common questions we’re asked, and an important consideration when you’re looking into an office fit out. If you decide to go ahead, we’ll be able to give you a timeframe that’s tailored to your individual project so that you can prepare for it in good time. But to give you an idea, take a look at our typical fit-out schedule.

Do I need to move staff off site during the fit out?

Not necessarily. While it can depend on the scale of the improvements being made, we aim to avoid it where possible by:

  • Carrying out as much work as possible off site
  • Working in zones on-site that allow part of the office to remain operational
  • Employing staff who understand the need to minimise disruption.

If we feel a smart way to keep your business running smoothly is to relocate staff temporarily, we will plan this with you in advance and arrange for temporary cabins to be set up on-site for your staff to work out of.

How do I manage my staff through the office fit out or move?

Here are 5 things you can do to support staff through the change brought by an office fit out or move:

5 tips for effective change management

  1. Be transparent

Employees need to be kept in the loop from the beginning about the plans. Make sure you ask for their opinions and input on what should be changed.

  1. Listen

Taking on board the feelings of your staff is crucial to making changes successfully, otherwise resentment can build. An online ‘suggestions box’ where staff can leave comments anonymously can be a good idea.

  1. Share the workload

Another way to involve staff is to delegate parts of the project to them, allowing them to contribute to the end goal and think creatively.

  1. Show enthusiasm

Positivity goes a long way and placing value on the plans, but also the team members helping to implement them, is key to a successful transition.

  1. Be adaptable

Staying open to the prospect of changing elements of the plan as you encounter obstacles is important, but keep employees engaged by remaining focused on your goals.

Interested in updating your office environment? Contact the Dale team on 0114 233 1115.

Further resources

See examples of our projects

Visit our advice centre

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